To fill out an application sent by email on your phone, first check the file type: a PDF can be completed instantly using your iPhone’s built-in Markup tool, while a Word document requires the free Microsoft Word mobile app. This guide gives you the exact steps for both formats, so you can finish and return the form without a computer or printer.
Download and save the application form
Open your email app and locate the message containing the application. Tap the attachment, usually a PDF or .docx file, to begin downloading it. Saving the form first ensures you can access it even if the email expires or your connection drops. For multi-page applications or forms with supporting documents, save all attachments to the same folder so everything stays organized in one place.
Fill out a PDF application on iPhone with Markup
Once the PDF is saved, open it directly from the Files app or from the Mail attachment by tapping the file. This opens the annotation toolbar where you can add text and signatures.
Adding text boxes
A text field will appear on the page; tap it to type your answer using the keyboard. Drag the box to align with the form’s lines, and use the blue handles to resize it if needed. For quick completion, use AutoFill from your Contacts app, tap the text box, then tap the AutoFill icon (a small person silhouette) to insert your name, phone, or email automatically.
Creating and placing your signature
Tap the plus sign (+) again and choose “Signature.” If you have a saved signature, select it from the list. Once added, the signature appears as a movable object, drag it to the signature line and pinch to resize it to fit perfectly. Tap anywhere outside the signature to lock it in place.
The edited PDF is now saved to your Files app. To return it, open your email app, compose a new message, and attach the completed file from Files.
Fill out a Word document application on any phone
If the attachment is a Word document (.docx), download and install the free Microsoft Word mobile app from the App Store or Google Play. This app lets you view, edit, and save documents on devices with screens 10.1 inches or smaller, perfect for phone use. Open the app, tap “Open” and navigate to your Downloads folder (Android) or Files app (iPhone) to select the application file.
Editing the form fields
Once the document opens in Word, tap directly on any blank line or form field to place your cursor. Type your answers using the on-screen keyboard. For checkboxes or drop-down menus, tap the element to select an option. If the document has tables, tap inside a cell to enter text. Use the formatting toolbar (bold, italic, underline) to match any required styles, and adjust spacing by tapping the paragraph icon.
Saving and sharing the completed file
Name the file clearly, such as “YourName_Application_Filled.docx.” To send it back, tap the share icon again and choose your email app, the document will attach automatically. Alternatively, save it to your Files or Downloads folder, then attach it manually to a new email.
Review, sign, and attach your completed application
Before submitting, open the completed file and read every answer aloud to catch typos or missing information. Check that all required fields are filled, dates are correct, and your name is spelled consistently. For sensitive forms, like contracts or financial documents, consider using a dedicated third-party app such as DocuSign or BoldSign, which offer encrypted signatures and audit trails. These apps also handle complex PDF fields that Markup may miss.
When everything looks good, compose a new email to the recipient. Use a clear subject line like “Application, [Your Name]” and write a brief message: “Please find my completed application attached.” Tap the paperclip icon to attach the file from your Files app (iPhone) or Downloads folder (Android). Double-check the attachment name and size before hitting send. If the original email requested additional documents, attach those as well, and confirm they are properly labeled.
Finally, send the email and watch for a delivery confirmation. If you don’t receive an automated reply within a few days, follow up politely to confirm receipt. By completing the form directly on your phone, you’ve saved time and avoided the hassle of printing, your application is ready to go.
