To remove someone from Google Calendar, you need to decide whether you want to take them off a single event or revoke their access to your entire shared calendar. The quickest way to remove someone from Google Calendar is to open the event and delete their name from the guest list, but if you want to stop them from seeing everything, you'll need to change your sharing settings. If you’re tidying up multiple old entries, you can also delete a birthday from Google calendar to clear auto-generated reminders. If you’d rather just disconnect the calendar from a device entirely, you can unsync a Google calendar instead.
How to remove someone from your Google Calendar: Overview
There are two main goals when removing someone from Google Calendar. The first is removing a guest from one specific event, which is useful when plans change and that person no longer needs to attend, if it's part of a series, you may first need to cancel one instance of a recurring meeting in Google calendar. The second is completely revoking their access to a shared calendar, which is the right choice when you no longer want them to see any of your schedule. Blocking a person is a separate action that only affects future invitations, not existing access.
Remove a guest from a specific event
If you need to take one person off a single event, the process takes less than a minute. This is the right move when you're updating a meeting, a party, or any occasion where that individual should no longer be included.
- Open Google Calendar on your computer and find the event you want to edit.
- Click on the event to open its details panel.
- Locate the guest list, which shows the names and email addresses of everyone invited.
- Click the "X" next to the person's name to remove them from the event.
- Click "Save" to apply the change.
Once you save, that person will no longer appear on the guest list, and they will not receive updates or reminders for that event. They also lose the ability to RSVP or modify anything about it.
Revoke someone's access to your entire calendar
If you want to stop someone from seeing every event on your calendar, you need to unshare the calendar entirely. This is the correct approach when you've shared a full calendar with a colleague, family member, or friend and no longer want them to have any visibility. These steps are verified and work on a computer.
- Open Google Calendar on a computer.
- On the left side of the screen, locate and expand the "My calendars" section.
- Hover over the specific calendar you want to unshare and click the three dots (More options) that appear next to its name.
- From the pop-up menu, choose "Settings and sharing."
- On the calendar's settings page, scroll down to find the section labeled "Share with specific people."
- In this list, locate the email address of the person you want to remove and click the "X" icon next to their name.
What blocking a person really does
Blocking someone in Google Calendar is often misunderstood. Blocking a person prevents them from sending you future invitations, which is helpful if you want to stop receiving event requests from them. However, blocking does not automatically remove their existing access to a calendar you previously shared with them. If you've already given someone access to your calendar, blocking them only stops new invitations, it doesn't revoke what they can already see. To remove a blocked person's access to a shared calendar, you must manually update your calendar's sharing settings. Also, any existing invitations from a blocked user will remain on your calendar unless you manually delete them. If you also need to remove someone from group text Android and iPhone, the process is entirely separate from calendar permissions. Blocking an event organizer can only be done from Google Calendar on a computer and only applies to other Google Accounts.
Important things to know after removing someone
When you remove someone from a shared calendar, the process is silent. Other users are not automatically notified when their access to a shared calendar is revoked, so they won't get an email or a pop-up alert telling them they've been removed. Their access simply ends, and they'll only notice the next time they try to view your calendar and find it missing. If you change your mind later, you can re-share the calendar with that person at any time by going back to the "Share with specific people" section and adding their email address again.
