To forward a Google Calendar invite, open the event and use the "Forward" option to send a copy to someone who was not originally invited. This sends the recipient a new email invitation they can RSVP to, making it the fastest way to include a colleague who was left off a meeting.
Before you forward a Google Calendar invite
You can only forward an invite if the event organizer has enabled the "Guests can invite others" permission. If this setting is off, the "Forward" option will be greyed out or missing entirely, you may need to ask the host to invite someone to Google calendar directly instead. Additionally, Google Calendar limits the number of invitations a user can send to external guests, for example, Workspace accounts may be throttled after sending roughly 10,000 invites in a short period. If you hit this limit, you will temporarily be unable to forward invites to people outside your organization. For recurring events, you can link Google sheets to Google calendar to automatically push new dates without manual forwarding.
How to forward on a computer
- Open Google Calendar in your web browser and sign in to your account.
- Locate the event you want to forward by browsing the calendar or using the search bar at the top.
- Click on the event to open its details pop-up or page.
- Click the "More Actions" button, typically represented by three vertical dots or the word "More", near the event title.
- Select "Forward" from the dropdown menu. A new compose window will open.
- Enter the recipient's email address in the "To" field. You can type it manually or choose from your contacts.
- Add a personal message in the text box if you want to provide context (this step is optional).
- Click the "Send" button to forward the invitation.
How to forward on the mobile app
- Open the Google Calendar app on your phone or tablet.
- Find the event by scrolling through the calendar or using the search icon (magnifying glass).
- Tap on the event to view its details.
- Tap the "More Actions" menu, usually three vertical dots in the top-right corner of the event screen.
- Select "Forward" from the menu. A new email composition screen will appear.
- You can type it or select from your contacts.
- Add an optional personal message in the message area.
- Tap the "Send" button, often shown as a paper airplane icon, to forward the invite.
What the recipient sees
The forwarded guest receives a standard email invitation, not a static event detail card. This email includes the event title, date, time, location, and description, along with buttons to accept, decline, or mark the invitation as maybe. Once the recipient RSVPs, their response is recorded in the original event's guest list, and the organizer can see their status.
Troubleshooting forwarding issues
"Forward" option is greyed out or missing
This happens when the event organizer has not enabled the "Guests can invite others" permission. Only the organizer can change this permission.
Cannot send to external guests
If you receive an error when forwarding to someone outside your organization, you may have hit Google Calendar's sending limits. Wait a few hours before trying again. If you frequently need to forward invites to external guests, consider asking your Google Workspace admin about raising the limit.
Recipient does not receive the forwarded invite
Ask the recipient to check their spam or junk folder. If the email is not there, confirm you entered the correct email address and that the event organizer's permission still allows guest forwarding. If you accidentally forwarded the wrong event, you can use the undo in Google Calendar feature immediately after sending by clicking "Undo" in the small notification that appears at the bottom of the screen.
