How Much Quickbooks Cost



Managing finances is a crucial aspect of running a successful business, and QuickBooks has become a popular choice for many small and medium-sized enterprises. With its powerful features and user-friendly interface, QuickBooks offers a comprehensive suite of financial management tools.

However, before jumping aboard the QuickBooks train, it’s essential to understand the costs associated with using this software. In this article, we’ll break down the various pricing options for QuickBooks, including QuickBooks Online, QuickBooks Desktop, QuickBooks Payroll, and QuickBooks Self-Employed.

Each version of QuickBooks is tailored to specific needs and requirements, so it’s crucial to evaluate which one aligns best with your business objectives. Additionally, it’s worth noting that QuickBooks frequently offers discounts and promotions, which can help reduce the overall cost of the software.

So, let’s dive into the pricing details of QuickBooks and explore the various options available for businesses of all sizes.


QuickBooks Online Pricing

QuickBooks Online is a cloud-based accounting software that offers flexibility and accessibility. It allows you to access your financial data from anywhere, at any time. QuickBooks Online offers several pricing plans to cater to the needs of different businesses:

  • Simple Start: This plan is ideal for solopreneurs or small businesses that require basic accounting functionality. Priced at $25 per month, it enables you to track income and expenses, manage invoices and estimates, and run basic reports.
  • Essentials: The Essentials plan, priced at $40 per month, includes all the features of Simple Start, as well as additional functionalities. With this plan, you can manage and pay bills, track time, and collaborate with multiple users.
  • Plus: Priced at $70 per month, the Plus plan is designed for growing businesses. It includes all the features of Essentials, along with inventory tracking, project profitability analysis, and the ability to prepare and print 1099s.

Each of these plans allows you to connect to your bank accounts, import transactions, and categorize expenses for efficient bookkeeping. QuickBooks Online also offers a 30-day free trial, allowing you to explore the software and determine if it fits your business needs.

One advantage of QuickBooks Online pricing is that it is a subscription-based model, which means that you can easily scale up or down your plan as your business grows or changes. This flexibility ensures that you only pay for the features and functionality that you need at a given time.


QuickBooks Desktop Pricing

While QuickBooks Online is a popular choice for many businesses due to its cloud-based accessibility, some businesses prefer the traditional, installed software model. QuickBooks Desktop offers robust features with different pricing options to cater to diverse business needs.

  • Pro: The Pro version is priced at $299.95 as a one-time payment. It is ideal for small businesses that require basic accounting features such as managing invoices, tracking expenses, and generating reports.
  • Premier: Priced at $499.95 as a one-time payment, the Premier version includes all the features of Pro and offers industry-specific functionalities. It allows businesses in industries like manufacturing, nonprofit, and professional services to track their finances more efficiently.
  • Enterprise: The Enterprise version is designed for larger businesses that have more complex accounting needs. It offers advanced features such as advanced inventory management, advanced pricing control, and enhanced reporting capabilities. The pricing for the Enterprise version starts at $1,213 per year.

QuickBooks Desktop provides a perpetual license, meaning that once you purchase a version, you can use it indefinitely. However, it’s important to note that support and software updates are only available for a limited period. To receive ongoing support and access to the latest features, you may need to upgrade to the latest version of QuickBooks Desktop on an annual basis.

QuickBooks Desktop also offers optional add-ons such as payroll services, point of sale systems, and merchant services, which can be purchased at an additional cost to further enhance your accounting and business operations.

While QuickBooks Desktop pricing may require an upfront investment compared to the subscription-based pricing of QuickBooks Online, it may be a preferred option for businesses that prefer the stability and control of an installed software.


QuickBooks Payroll Pricing

Managing payroll is a critical aspect of any business, and QuickBooks offers comprehensive payroll solutions to simplify this process. QuickBooks Payroll provides accurate and efficient payroll management, including employee payments, tax calculations, and filing.

QuickBooks Payroll offers different pricing options based on the level of payroll services your business requires:

  • Basic Payroll: Priced at $20 per month, the Basic Payroll plan allows you to easily run payroll, calculate paychecks, and generate pay stubs. It also helps you manage tax forms, including W-2s and 1099s.
  • Enhanced Payroll: The Enhanced Payroll plan, priced at $31.20 per month, offers all the features of Basic Payroll, along with additional functionalities. These include managing and paying payroll taxes, handling direct deposits, and handling year-end forms.
  • Full-Service Payroll: Priced at $79 per month, the Full-Service Payroll plan provides end-to-end payroll management. It includes all the features of Enhanced Payroll, plus automatic payroll tax filing, guaranteed error-free payroll, and assistance in payroll setup.

Each QuickBooks Payroll plan allows you to easily integrate with QuickBooks Online or QuickBooks Desktop, ensuring seamless synchronization of financial data. This integration eliminates the need for manual data entry and streamlines your payroll process.

In addition to the payroll pricing, it’s important to note that QuickBooks Payroll charges per employee. The pricing per employee is dependent on the plan you choose, with slight variations for different payroll services.

QuickBooks Payroll also offers a 30-day free trial, allowing you to explore the features and functionality before committing to a paid plan.

With QuickBooks Payroll pricing, you can simplify your payroll management and ensure accurate and timely payment to your employees while staying compliant with tax regulations.


QuickBooks Self-Employed Pricing

For self-employed individuals and freelancers, QuickBooks offers a specialized version known as QuickBooks Self-Employed. This version is designed specifically to meet the unique accounting and tax needs of self-employed individuals.

QuickBooks Self-Employed pricing options are as follows:

  • Self-Employed: Priced at $15 per month, the Self-Employed plan enables you to track income and expenses, separate personal and business transactions, and calculate estimated quarterly taxes. It also offers basic invoicing capabilities to bill clients.
  • Self-Employed Tax Bundle: The Self-Employed Tax Bundle is priced at $25 per month and includes all the features of the Self-Employed plan. Additionally, it provides access to TurboTax, allowing you to easily file your self-employed taxes.

QuickBooks Self-Employed is an excellent option for those who need a streamlined accounting solution for their freelance or self-employed business. It provides a clear separation between personal and business finances, making it easier to track income and expenses for tax purposes.

Moreover, QuickBooks Self-Employed can help you save time by automatically categorizing your transactions and allowing you to capture and store receipts digitally. This feature eliminates the need for manual data entry, enabling you to focus on growing your business.

The pricing for QuickBooks Self-Employed is affordable and offers valuable tools and resources for self-employed professionals to manage their finances efficiently.

Whether you’re a freelancer or a self-employed individual, QuickBooks Self-Employed can provide you with the necessary accounting features to simplify your financial management.


QuickBooks Pricing Add-ons

In addition to the core accounting features, QuickBooks offers a range of add-ons and integrations to further enhance your accounting and business operations. These add-ons provide additional functionalities and customization options to meet the specific needs of your business. Let’s explore some of the popular add-ons:

  • QuickBooks Online Payroll: If you need advanced payroll management features such as automatic tax calculations, benefits tracking, and automatic payroll tax filing, QuickBooks Online Payroll is a valuable add-on. Pricing for QuickBooks Online Payroll starts at $45 per month.
  • QuickBooks Payments: QuickBooks Payments allows you to accept credit card payments directly within QuickBooks, making it convenient for your customers and simplifying your payment processing. The pricing for QuickBooks Payments varies based on the transaction types and volume.
  • QuickBooks Time: QuickBooks Time, formerly known as TSheets, is a time tracking and employee scheduling tool that seamlessly integrates with QuickBooks. It helps you efficiently manage your workforce and track billable hours. Pricing for QuickBooks Time starts at $8 per user, per month.
  • QuickBooks Online Advanced: QuickBooks Online Advanced is designed for growing businesses with more complex accounting needs. It offers advanced features such as accelerated invoicing, enhanced custom reporting, and on-demand online training. The pricing for QuickBooks Online Advanced starts at $150 per month.
  • QuickBooks Desktop Add-ons: For QuickBooks Desktop users, various add-ons are available, including QuickBooks Desktop Point of Sale for retail businesses, QuickBooks Desktop Enterprise Solutions for advanced inventory management, and QuickBooks Desktop for Mac. The pricing for these add-ons varies based on the specific requirements of your business.

These add-ons extend the functionality of QuickBooks and enable you to tailor the software to the unique needs of your business. They can help streamline your processes, improve efficiency, and provide additional insights into your financial data.

It’s important to evaluate the specific requirements of your business and determine which add-ons are necessary to meet your needs. QuickBooks provides transparency with its pricing, allowing you to choose the add-ons that align with your budget and business goals.


QuickBooks Discounts and Promotions

QuickBooks often offers discounts and promotions to make their accounting software more accessible and affordable for businesses. These discounts can help you save money on your subscription or purchase. Let’s explore some of the common discounts and promotions available:

  • Introductory Offers: QuickBooks frequently offers introductory discounts for new customers. These offers may include a discounted rate for the first few months of your subscription or a limited-time promotion with reduced pricing.
  • Volume Pricing: If you have multiple users or require multiple licenses for QuickBooks, you may be eligible for volume pricing. QuickBooks offers discounted rates for businesses that need to purchase multiple subscriptions.
  • Renewal Discounts: QuickBooks values customer loyalty and often provides renewal discounts for existing subscribers. These discounts reward continued usage and can help reduce the cost of your subscription when it’s time to renew.
  • Seasonal Promotions: During certain times of the year, QuickBooks may run seasonal promotions that offer discounted rates or special deals. Keep an eye out for these promotions as they can provide significant savings.
  • Partner and Referral Programs: QuickBooks has partner programs that offer benefits and discounts to specific groups, such as accounting professionals or QuickBooks-certified users. Additionally, QuickBooks has referral programs that reward customers for referring new users.

To take advantage of these discounts and promotions, it’s crucial to stay updated with QuickBooks’ website, newsletters, and social media channels. These platforms often announce the latest deals and provide instructions on how to access the discounts.

Remember that discounts and promotions are subject to change, so it’s essential to check the terms and conditions, expiration dates, and any eligibility requirements associated with the offers.

By leveraging QuickBooks’ discounts and promotions, you can make their accounting software even more cost-effective for your business.



Choosing the right accounting software is crucial for the success of your business, and QuickBooks offers a comprehensive suite of financial management tools to meet your needs. Understanding the pricing options allows you to make an informed decision that aligns with your budget and requirements.

QuickBooks Online provides the flexibility of cloud-based accessibility with different pricing plans, such as Simple Start, Essentials, and Plus. QuickBooks Desktop offers a more traditional, installed software model with options like Pro, Premier, and Enterprise. QuickBooks Payroll simplifies payroll management with Basic, Enhanced, and Full-Service plans, while QuickBooks Self-Employed caters specifically to the unique needs of self-employed individuals.

In addition to the core accounting features, QuickBooks offers pricing add-ons like QuickBooks Online Payroll, QuickBooks Payments, and QuickBooks Time to further enhance your financial management capabilities.

It’s worth mentioning that QuickBooks frequently offers discounts and promotions through introductory offers, volume pricing, renewals, seasonal promotions, and partner or referral programs. Keeping an eye out for these opportunities can help you save money on your software subscription or purchase.

Overall, the pricing options provided by QuickBooks offer flexibility and scalability, allowing you to choose the right plan for your business and adapt as your needs evolve. Whether you’re a small business, a growing enterprise, or a self-employed professional, QuickBooks has a pricing plan that suits your requirements.

Before making a decision, it’s recommended to explore the features and functionality of each version and consider any additional costs for add-ons or specialized plans. By doing so, you can ensure that you are investing in an accounting solution that meets your business’s financial management needs without breaking your budget.

Take the time to evaluate your business requirements and weigh the pricing options offered by QuickBooks. By selecting the right plan and taking advantage of available discounts, you can streamline your financial processes, enhance efficiency, and make informed decisions to drive your business forward.

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